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Finance Administrator

City of London

Hybrid role - 3 Days WFH & days per week in fabulous central London office

Join this leading & growing FM & commercial real estate company in their Projects Team

You will be expected to manage all aspects of the administrative process within the Projects Workstreams: In general, responsibilities will be to carry out efficient running of the Financial and Administrative Systems and associated functions.

This is a key appointment within the Business Unit and will require the individual to be a Strong Leader and have clear understanding of all financial procedures relevant to the Contract Support Role.

The responsibilities within the operation; must have the ability to communicate to the users on all aspects of problems/complaints associated with the financial/administrative function, ensuring compliance with processes and procedures at all times.

Key Responsibilities

  • Review Purchase Order requests and that all supporting documentation provided clearly evidences the nature of the request

Create accurate POs in a timely manner and ensuring that attachments are in line with SOX guidelines

Run unapproved and un-unconfirmed PO Reports weekly and resolve in a timely manner

Review Purchase Order Detail Report on a weekly basis and closing out POs no longer required

Assessing open POs and chasing missing costs from suppliers

Daily review and processing of supplier invoices

Review Debt report weekly and assist team in chasing and escalating aged items

Where Credit Notes are requested by the Revenue Analyst, raising in a prompt manner and uploading the correct supporting documentation in line with SOX requirements

Raising all sales invoices in a timely manner with focus on accuracy and selecting the correct entities, contract IDs and VAT rates.

Supporting with expense claim submissions

Being the gatekeeper for finance to ensure compliance by the PM teams

Answer calls and emails in a professional and timely manner

Attend and participate in any relevant training courses

Working within the team on the account to ensure the collaborative development of the business, effective team working, and support to colleagues

Ensure appropriate control systems to ensure policy and contractual commitments (KPIs) are met.

Ensuring customer focus within all areas of operational activities and that effective relationship are maintained with key client contacts

Promoting and maintaining the core values of the company

Ensuring business policies and processes are effectively communicated, and implemented within the Team.

Meet Key Deadlines Set.

Accountability to the functional heads, as appropriate

Understand and demonstrate the behaviours - RISE Values.

Ensuring staff compliance with policy and procedures

To conduct regular reviews of procedures making recommendations for improvement with appropriate working practices

Communicate effectively and build/maintain relationships at all levels with internal and external customers

Liaise and keep informed the senior management on all aspects of contract problems and regularly update on all financial issues.

Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations

Person Specification/Requirements

Strong understanding and experience of Finance and Administration essential

Advanced Computer literacy with Microsoft Excel and Microsoft Office or equivalent

Strong organisational and communication skills with the ability to priorities workloads

Ability to work under pressure whilst remaining calm clear thinking and be able to deliver the required services to the stakeholders within given time constraint

Diligent and pro-active

Ability to prioritise and act on own initiative

Excellent organisational skills and exceptional attention to detail

A flexible approach to work with a willingness to travel would be essential

Ability to work under pressure whilst remaining calm clear thinking and be able to deliver the required services to the client within given time constraint

Interested? Contact

Resourcing Group is acting as an Employment Agency in relation to this vacancy.

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About Resourcing Group

Resourcing Group

As a market-leading expert across six core sectors, Resourcing Group connects talented professionals with local opportunities. With a national network of offices across the UK, it is our in-depth knowledge and expertise that has been helping candidates achieve their career aspirations for over 15 years.

Resourcing Group was founded in 2000 as a dedicated social housing recruitment agency. Since then we’ve expanded to offer our award winning, specialist approach to other fields, and now work in partnership with some of the best public and private sector organisations. We recruit personnel across the UK at all levels of the social housing, facilities management, construction, surveying and property, engineering, and architecture and design markets.

United Kingdom, Europe

Position is an indication of the job position only. Exact location is not shown.


  • Salary
    £32,000 to £35,000 per year
  • Location
    City of London
  • Company
    Resourcing Group
  • Posted By
    Niomi Cowling
  • Date Posted
  • Application Closing
  • Start Date
  • Job ID
  • Employer Reference
  • Job Functions
    Accounting / Auditing
  • Industries
    Commercial Real Estate
    Facilities Services
  • Home Working Possible?

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